Complete fleet operations
Pilot car fleet management software.
Every role, one company record.
Dispatchers coordinate the work. Drivers get a focused field view. The office reviews billing, people, vehicles, time, and company records without stitching together separate systems.
$19.99 includes the first active driver · $8 each additional active driver
Full fleet feature set
See the complete operation,
not a three-item summary.
Each area pairs the company-wide desktop workspace with the mobile view available to field drivers.
Fleet operation
Dispatch & assignments
Coordinate the work before the wheels move.
- Company-wide dispatch board
- Driver availability and schedules
- Multi-driver and multi-car assignments
- Cloned and recurring jobs
- Meeting points, routes, roles, and status
Fleet operation
Drivers, roles & compliance
Keep the people roster connected to daily operations.
- Driver and employee profiles
- Permission-aware roles
- Certification and insurance expirations
- Availability and assignment context
- Company access controls
Fleet operation
Driver self-service
Give field staff a focused view of their own work.
- Assigned work and job details
- Pre-trips and field submissions
- Time cards and available pay records
- Leave requests, forms, and policies
- Vehicle issues and repair requests
Fleet operation
Billing & office review
Turn returned field records into receivables.
- Trip and expense review
- Tailored fleet invoices
- Client billing profiles and terms
- PDF, email, and payment links
- Open, due, overdue, and paid status
Fleet operation
Vehicles & maintenance
Keep every escort vehicle’s readiness record visible.
- Vehicle profiles and documents
- Mileage and insurance records
- Maintenance tasks and service history
- Pre-trip issues and repair requests
- Repair-order status and follow-up
Fleet operation
Payroll, time & company hub
Connect the people workflows around the field work.
- Payroll dashboard and pay records
- Time cards and approvals
- Leave and policy workflows
- Announcements, forms, and acknowledgements
- Reporting and secure document storage
The driver side matters
Show drivers what they get—not only what managers control.
Assigned work, pre-trips, time, pay records, leave, forms, policies, and issue reporting live in a focused permission-aware view.
Frequently asked questions
What does the fleet platform include?
Fleet accounts include dispatch, multi-driver assignments, driver and employee records, role permissions, credentials, driver self-service, vehicles, maintenance, pre-trips, billing, payroll records, time cards, leave, company forms, policies, reporting, and document storage.
What do fleet drivers see?
Drivers receive a focused view of assigned work and the permitted self-service tools, while managers retain the office-wide fleet view.
How does fleet pricing work?
The base is $19.99 per month including the first active driver. Each additional active driver is $8 per month.
Can roles limit access?
Yes. Permission-aware views help dispatchers, drivers, managers, payroll staff, and maintenance staff see the tools relevant to their work.
Your next run starts here
Bring your whole operation together.
Connect dispatchers, drivers, trip reports, and billing in Pilot Car Pros.