Fleet payroll & time
Pilot car fleet payroll and time software for connected operations.
Give managers and drivers a clearer view of payroll records, time cards, approvals, leave, policies, and self-service alongside daily fleet work.
$19.99/month includes the first active driver · $8 each additional active driver
Keep schedules, drivers, routes, and job status visible across the company.
Give assigned drivers focused access to the work and records they need.
Move completed work through review, billing, people, and vehicle processes.
Built for multi-person pilot car companies
One fleet record, with the right view for each role.
Pilot car fleet payroll and time software gives managers and drivers a shared place for people records around the work. Review payroll information, time cards and approvals, leave requests, policies, and driver-facing records without turning the dispatch board into an HR spreadsheet.
Software for oversize-load escort (pilot car) operators in the U.S.
Time cards and approvals
Collect time records and move them through an office review process with status visibility for managers and employees.
Payroll records and self-service
Keep payroll dashboard information and pay records available through permission-aware company and driver views.
Related: Pilot car fleet management software · Pilot car fleet driver self-service software
Leave, policies, and acknowledgements
Organize leave requests, company policies, acknowledgements, and forms in the shared company layer. Pilot Car Pros organizes these records and does not replace payroll, tax, legal, or employment advice.
From dispatch to office review
Pilot Car Pros connects dispatch → driver assignments → pre-trips and field details → office review → invoice and payment status. Each role works from the same company record with the access it needs.
Frequently asked questions
What payroll-related records are included?
The platform organizes pay records, time cards, approvals, leave requests, policies, and driver-facing self-service records.
Can drivers submit time and leave requests?
Yes. Driver self-service supports time-card and leave workflows when those permissions are enabled.
Does Pilot Car Pros file payroll taxes?
No. It organizes operational payroll inputs and employee records; it does not replace payroll, tax, legal, or employment advice.
Can managers review submissions?
Yes. Managers can review time, leave, forms, and related people records through the office-side workflow.
Fleet operations
Continue through the company workflow.
Your next run starts here
Bring your whole operation together.
Connect dispatchers, drivers, trip reports, and billing in Pilot Car Pros.