The owner-operator workflow
Pilot car owner-operator software.
Keep the office small.
One place for the job, the miles, the expenses, the invoice, and the payment status—built for the person doing it all.
No credit card · $19.99/month after trial · Everything a solo operator needs
One run · one connected job
The job moves forward.
The details move with it.
Each step opens the focused operation page; together they form the solo workflow.
The working job
Start with the call.
Finish with the payment.
A pilot car owner-operator is the driver and the office. Between the morning meeting point and the next job, someone still has to log deadhead, save the hotel receipt, finish the job details, and bill the client. Software earns its place when those records stay attached to the job and are easy to find later.
- Enter the job once, then update actual work inside it
- Keep operating miles separate from customer billables
- Review the completed job before creating the invoice
- Keep payment status beside the client and job history
Everything the solo side needs
Four operations.
One owner-operator view.
Desktop for the office work. Mobile for the same job when you are safely parked.
Jobs & clients
The record that starts the run.
- Client and billing contacts
- Load and order references
- Lead, chase, high-pole, and other roles
- Origin, destination, meeting point, and notes
Mileage & expenses
What actually happened on the road—kept inside the job.
- Loaded and deadhead mileage
- Job expenses and supporting records
- Arrival, release, and closeout details
- Mobile-friendly access to the same job
Invoices & payments
The business outcome of the work.
- Invoices built from job records
- Tailored billables, terms, and FSC
- PDF and email delivery
- Draft, sent, paid, overdue, and cancelled status
Business visibility
A small office view for one operator.
- Upcoming and completed jobs
- Client and invoice history
- Expense and operating records
- Secure document storage and settings
Frequently asked questions
Is the $19.99 base all a solo owner-operator needs?
Yes. The base subscription includes the first active driver and the complete owner-operator workflow. A solo operator does not need to buy an additional driver seat.
What is included inside a solo job?
Client and load details, role, route, meeting point, billing notes, loaded and deadhead miles, expenses, receipts, arrival and release details, and the information needed to prepare the invoice.
Can I use the same job on desktop and mobile?
Yes. Use the desktop view for office work and open the same job from a mobile browser while safely parked.
Can I track an unpaid invoice?
Yes. Payment tracking helps you distinguish open bills from paid work and follow up with the right client.
Your next run starts here
Less to catch up on. More room to move.
Try Pilot Car Pros free for 14 days. No credit card required.