Fleet vehicles & maintenance
Pilot car fleet maintenance software for vehicle readiness.
Organize vehicle profiles, documents, mileage, service history, maintenance tasks, pre-trip issues, and repair requests in one fleet view.
$19.99/month includes the first active driver · $8 each additional active driver
Keep schedules, drivers, routes, and job status visible across the company.
Give assigned drivers focused access to the work and records they need.
Move completed work through review, billing, people, and vehicle processes.
Built for multi-person pilot car companies
One fleet record, with the right view for each role.
Pilot car fleet maintenance software keeps vehicle readiness connected to the operation. Organize vehicle profiles, mileage records, documents, service history, maintenance tasks, driver repair requests, and pre-trip issues without separating the shop record from the cars being dispatched.
Software for oversize-load escort (pilot car) operators in the U.S.
One record for each escort vehicle
Keep the vehicle profile, insurance details, supporting documents, mileage, and service history together for office review.
Turn reported issues into work
Driver repair requests and pre-trip findings can move into a maintenance workflow with a clear status instead of disappearing into calls or messages.
Related: Pilot car fleet management software · Pilot car fleet driver self-service software
Review readiness before assignment
Maintenance status provides operational context for the fleet. The dispatcher and maintenance team still remain responsible for deciding whether a vehicle is safe, equipped, and appropriate for the work.
From dispatch to office review
Pilot Car Pros connects dispatch → driver assignments → pre-trips and field details → office review → invoice and payment status. Each role works from the same company record with the access it needs.
Frequently asked questions
What can I keep with each vehicle?
Vehicle profiles can hold mileage, documents, insurance details, maintenance tasks, service history, issues, and repair records.
Can drivers report problems from the field?
Yes. Driver repair requests and pre-trip findings can feed the maintenance review workflow.
Does the software decide whether a vehicle is safe?
No. It organizes readiness records; qualified people remain responsible for inspection, maintenance, and assignment decisions.
Can maintenance access be role-based?
Yes. Permission-aware views help separate maintenance work from dispatch, payroll, and driver self-service.
Fleet operations
Continue through the company workflow.
Your next run starts here
Bring your whole operation together.
Connect dispatchers, drivers, trip reports, and billing in Pilot Car Pros.