Guides / Operator resources
Pilot car safety planning guidelines
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Pilot car safety starts with reviewing the permit, route, role, and communications plan before the movement. Use official state instructions and the movement team’s briefing. This overview is a preparation checklist, not driving instruction or permission to control traffic.
Brief the movement
Confirm the route, meeting point, contact numbers, assigned positions, and how the team will communicate a stop or hazard. Resolve unclear instructions with the carrier and permit office before departure.
Check the vehicle and records
Review vehicle condition and required equipment against the relevant state instructions. Keep permits, credentials, insurance records, and emergency contacts accessible. Do not rely on a checklist from another state.
Related: Pilot car equipment checklist · Pilot car regulations by state
Capture the job completion
When safely parked, record route changes, delays, and job completion details. The trip report should reflect what happened and support a review before invoicing.
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