Owner-operator escort records
Escort vehicle software for oversize-load operations.
Lead, chase, high pole. Keep your role, route, job details, and billing together in software built for U.S. pilot car owner-operators.
14 days free · No credit card · $19.99/month for one active driver
For one driver running the whole business
Your job record stays with you from booking through payment.
An escort vehicle is a road vehicle supporting the movement of an oversize load. In this industry, “escort vehicle” and “pilot car” describe the same kind of work. Operators may run lead ahead of the truck, chase behind it, or perform a high-pole assignment when the movement calls for it. This page is about U.S. oversize-load operations, not aircraft pilots, harbor pilots, a Honda Pilot, Pilot Flying J, or the Turkish Pilotcar electric-vehicle brand.
The wording matters when a carrier sends a job. “Escort needed” still leaves business questions to settle: the load reference, route, dates, role, agreed rate, and which miles or waiting periods are billable. Your software should keep those answers together with what actually happened on the run. The completed job can then support an invoice the carrier recognizes, and the client record can show whether payment is still open.
Software for oversize-load escort (pilot car) operators in the U.S.
From carrier language to a usable record
Keep the carrier’s load number and requested escort role in the job. Record actual loaded and deadhead miles separately. Check the completed job before invoicing rather than treating the original estimate as completed work.
From job to paid work
Pilot Car Pros keeps the job → loaded and deadhead mileage → expenses → invoice → payment status → client history connected. Update the job while details are fresh, then review the bill against the completed work before sending.
Related: What is a pilot car? · Pilot car owner-operator software
Frequently asked questions
How do I organize upcoming pilot car work?
Create a job for each run and keep the client, load number, escort role, schedule, route, meeting point, contact, and billing notes together.
Can I see pending and completed jobs separately?
Yes. Job status keeps upcoming, active, completed, and cancelled work easy to scan.
Do I update the same job after release?
Yes. Add actual miles, expenses, receipts, arrival, and release details to the job you already created.
Can I open a job from my phone?
Yes. The mobile-friendly job view is intended for safely parked access to the details you need on the road.
Owner-operator workflow
Continue through the solo operation.
Your next run starts here
Less to catch up on. More room to move.
Try Pilot Car Pros free for 14 days. No credit card required.